Why Leverage Digital Tools for Meeting Management?
Though some school boards may still claim that their meeting management methods are effective and deliver the outcomes they need, this is often a result of not knowing that haven’t even reached their full potential yet. Operating only within manual, paper-bound processes makes it very difficult to envision a world without paper, something that could even be worrisome for school board members stuck in their ways. However, the stark differences in productivity and effectiveness when comparing paper meetings to paperless meetings point to the logical conclusion that the right digital tools will automate and streamline the entire meeting management process. Today’s school boards are tasked with keeping the public’s best interests in mind – but in an increasingly digitized world, citizens now expect to be kept informed on the digital channels they use each day.
Digitizing the school boardroom may seem daunting to school boards still operating in more traditional processes, but the benefits they can reap from making the digital switch are undeniable. The process of creating, collating and distributing board packets all through manual methods takes valuable time and resources away from school boards, and is also hard on the environment. By leveraging digital tools that automate and streamline meeting management, school boards can save time, money and be kinder to the natural world around them.
The Role of Governance in Meeting Management
Board governance is a key aspect of meeting management that dictates how school board members exercise a guiding influence over how the district functions and what they do to drive initiatives centered around achieving long-term student success goals. Strong meeting management would not be possible without equally strong board governance, calling on school board members to familiarize themselves with key governance practices and look for ways to apply them strategically during meetings to ensure that core issues are discussed and the right decisions are made. Running a smooth and purposeful school board meeting, however, is not something that just comes naturally to most school board members. With this in mind, developing trainings and programs for school board members to hone their governing skills and learn better ways of fulfilling good board governance standards is a smart strategy for ensuring great meeting management.
Best Practices for Meeting Management
School board members are entrusted with the core responsibilities of governance and oversight. Within the realm of governance, board members are expected to pinpoint areas of improvement for students and the district at large, and ensure that student achievement efforts are seen through and drive needed results. The National School Board Association (NSBA), however, reports that two-thirds of school board members do see an urgent need to improve student achievement, while 90% of school board members also fear that they have an overly narrow focus on student achievement. In an effort to make board meetings as successful as possible, board members can follow the best practices for meeting management to exemplify the core characteristics that make up a great school board.