While we all know that secure communications tools like Diligent Messenger are best practice, adoption of those tools can be difficult. Board members who are set in their ways may be reluctant to new tools, especially if it seems like it adds another step to their current process. However, adopting a secure messaging app can be one of the easiest thing your board does this year.
Why Board Members Using Personal Email Weakens Security for the Board
When board members use personal email platforms for key communications about their board – such as meeting follow-up or for transmitting board materials – they open themselves up to more risk than the convenience of using a familiar tool is worth.
Are There Any Safe Alternatives to Business Email?
Anything that you send by eMail is preserved for longer than you might want – even if you delete it from your inbox. Emails remain in your computer’s cookies, on your ISP server and on the receiver’s computer. While sometimes that paper trail is key, discretion and privacy are equally important in board matters.
The Dangers of WhatApp For Board Communication
While many free tools for messaging might seem secure and are convenient – especially if you’re already using them for personal communications – they open users using them for secure financial or board data up to risks as Terms of Service can change rapidly.
The HBO Hack Proves Email Can’t Be Trusted
Several years after the well-publicized hack of HBO still offers key insights for board members. Unlike most hacks, the malware injection hack was complex and illustrates the need for modernizing technology and upgrading to more secure communication tools.
One of the best ways that a corporate secretary or board member can help steer the long-term success of their board forward is with the use of technology. Boardroom technology from start to finish of board matters mitigates security concerns, saves time and money and can help your board be more efficient. From using a secure data room to help keep documents secure before they are in the board book, to maintaining board meeting minutes and other board materials in the secure ecosystem of a board management software to discussing agenda items and follow-ups after the meeting in a secure messaging tool, the advent of technology has moved quicker than the speed of light in supporting the needs of busy board members.